TITLE: Community Use of School Facilities/Grounds CODE H3

Our school building and school grounds were obtained through public funds and belong to the people within the Town of Dummerston. The time during which school facilities lie idle represents no return on the public’s very great investment of funds, time and energy. The more use the facilities receive, the better the return on the investment.

The primary purpose for school facilities is non-profit, educational use directed by the School Board. Such usage must be given first priority. When these uses are satisfied, such other uses for the facilities should be approved as will not interfere with the school program or violate the public vested interest. All facility use shall be in accordance with School Board Policy H3 (Community Use of School Facilities).

The Principal is authorized to approve and schedule the use of the school facility by community organizations, groups, and individuals.

When necessary, any approval may be rescinded when it conflicts with the proper needs of the school program (first priority on use of the school facility is for school purposes).

The Principal is authorized to reject any application for use of the school facility for any activity which, in the judgment of the Principal, is not in accordance with the philosophy and purposes of the school program or which would induce excessive wear and tear upon school property.

Charges

To arrive at a fair use charge, we must consider such factors as costs of heat and electricity, depreciation and custodial services required, as well as the nature of the group or organization.

It is proposed that three (3) categories of groups be recognized as follows:

Group I Community; Informal group/non-profit, i.e., men’s basketball league

Group II Community; Formal group or organization, i.e., Green Mt. Squares

Group III Other Groups; Business (for profit), religious group, non-community organization or group

The fee structure for the groups shall be as follows:

Per Use (up to three hours)

Group I No charge

Group II $ 20.00

Group III $ 40.00

Additional times and special event rates will be set by the Principal.

The charges shall be reviewed annually and if adjustments are needed, they shall be approved by the School Board upon the recommendation of the Principal.

Annual Building Use Contracts may be entered into with the approval of the Principal, the annual fee to be established in advance of the final approval of the use agreement.

A Building Use Contract shall be completed for all building use.

Formal and private business organizations or groups must:

§ Provide the District with proof of insurance (via a certificate of insurance) for liability and property damage and comply with all federal and state regulations and local policies that govern school functions and use;

§ Ensure that prior approval is received before signs, banners, and pennants are erected, and that they do not deface school property;

§ Provide required number of chaperons for children (one adult per 15 or less);

§ Ensure that the number of attendees does not exceed the authorized capacity of the facility;

§ Ensure that participant's vehicles are parked only in areas designated for parking;

§ Ensure that usage and users are restricted to assigned areas;

§ Allow food and drink only in areas designated for eating and only after receiving permission in advance of the event;

§ Observe contracted time limits;

§ Leave the building and grounds in a neat and orderly condition.

All use of fields by organized sports teams must be approved by the Dummerston Town School Board or their designee.

Date Warned:

Date Adopted:

Legal Reference(s): 16 VSA, Section 563(3)(5)

Cross Reference:

DUMMERSTON TOWN SCHOOL DISTRICT

Dummerston, Vermont

____________________________________________________________________________________________

Please click here to download a printer-friendly application form

Dummerston School

Application for Use of School Facilities

Date: _________________________

Please submit this form to:

Dummerston School

Attention: Jo Carol Ratti, Principal

52 Schoolhouse Road

East Dummerston, Vermont 05346

The undersigned hereby makes application on behalf of ___________________________

for permission to use the Dummerston School (designate the area) ________________________

on _________________________ [date(s)] from ____________________________ (am/pm) to ________________________ (am/pm) for the following purpose (detail in the space provided below):

______________________________________________________________________________
______________________________________________________________________________
Equipment requested for use: _________________ Will admission be charged? ____________

Kitchen use is not included with this application. Please contact Mike Walior at 254-2733, ext. 108 if use of kitchen is desired.

If said permission is granted, we hereby agree to comply with the rules, procedures, and policies of the Board of School Directors, specifically Policy H3, governing the use of school facilities and to take utmost care in the use of school property, and to pay for any damage to or loss of school property arising from our use of the building.

Groups noted as II and III must provide the District with proof of insurance (via a certificate of insurance) for liability and property damage and comply with all federal, state and local policies that govern school functions.

Rental fees and required personnel services’ fees, if any, must be paid in advance.

Organization: ______________________________________________________

Contact Representative (must be present at activity):________________________

Mailing Address:____________________________________________________

____________________________________________________

Telephone:__________________________ Fax:__________________________

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For District Use Only

Permit for Use of Building or Grounds

The application is approved and charges will be as follows, payable to the Dummerston Town School District.

Rental fee: $________________________ Annual fee, if applicable: $____________________

Service fee (if applicable): $___________ Personnel fee (if applicable): $_________________

Signed:________________________________________ Date:___________________________

(Principal or School Representative)

Waiver, Indemnification and Hold Harmless Agreement

In consideration of having the benefit of the use of the Dummerston School facilities at Dummerston, Vermont, the undersigned group, organization or individuals and members, hereby waives any claim for personal injury, property damage, or other loss, expense or other damage that any of them may incur as a result of or related to such use, and does further hereby agree to indemnify and hold the Dummerston Town School District and its Directors, officers, employees and agents, harmless for and from any claim, demand, action, liability, expense or damage incurred as a result of or relating to such use.

Organization:______________________________________

Representative’s Signature:___________________________________

Date:____________________________

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